Museum Assistant – Secretary 2

This position will provide full-time continuing clerical support to the Jim Crow Museum.

• Perform any/all duties as defined in the Secretary, Level 1 position description.
• Responsible for answering routine correspondence including phones, emails, and social mediainquiries. Draft non-routine correspondence for review and approval of supervisor.
• Assist with the scheduling of museum tours.
• Prepare and maintain information for documents such as correspondence, memos, reports, etc.using computer software such as word processing, spreadsheet, database and file management.
• Demonstrates an understanding of diversity, equity, inclusion and belonging, especially in workingrelationships with students, faculty, staff, and community members.
• Support, promote, and develop university student enrollment and retention initiatives.
Coordinate gate admission and ticketing..
• Assist with the supervision of student employees.
• Assist with the coordination of the museum membership program with other departments.
• Input, retrieve, download and output information utilizing a computer to access various softwareprograms and systems.
• Answer or refer inquiries from students, faculty, staff, and the general public regarding establishedpolicies and procedures.
• Coordinate activities with other departments.
• Maintain the established filing and documentation systems.
• Plan expenses and monitor travel budget for staff.
• Assist with the processing of gift paperwork.
• Participate in professional development activities, such as continued education and training insecretarial software skills, and museum related content.
• Participate in the hiring and on-boarding process other employees.
• Serve as the contact person for outgoing traveling exhibit loans.
• Communicate with borrowing institutions to schedule exhibit rental, contracts, payments, andshipping.
• Work with the collections manager to secure outgoing loan paperwork and coordinate maintenanceas needed.
• Manage the gift store inventory and sales.
• Manage monetary deposits and donations.
• Provide clerical support for budget management, tracking, and expense reports.
• Coordinate staff travel arrangements and expenses as needed.
• Event management for museum special events.
• Provide clerical support for museum daily operations as needed.
• Any other duties assigned within the position classification area.