Overview
The Administrative Coordinator provides nancial, administrative, and clerical support to the AAMI. This
part-time position (maximum of 18 hours a week) reports to the Deputy Director. Hours are preferably
scheduled on-site at the Museum (55 12th Ave. SE, Cedar Rapids, IA) Tuesday through Friday between 8am
and 4:30pm. This position pays $15/hour.
Position Impact
The Administrative Coordinator helps ensure the organization runs smoothly by assisting in nancial and
facilities management, ensuring the generosity of our donors and members is recognized, and helping all
patrons have a meaningful experience at the Museum.
Qualications
Experience in office management and/or nance/bookkeeping preferred. Prociency in Microsoft Office
and reliable transportation are required. Database and/or QuickBooks experience preferred. Training will be
provided. The ideal candidate should be self-directed and dependable, attentive to detail, and possess
excellent organizational skills.
Responsibilities
● Finance and Administration
o Process accounts payable transactions including entering invoices and generating checks via
QuickBooks
o Maintain accounts payable and accounts receivable les.
o Enter received payments in the check log and DonorPerfect database
Generate membership and donation acknowledgement letters.
o Take prepared deposits to the bank weekly.
● Visitor Services
o Oversee the front desk during shifts including supervising volunteers and making sales of
merchandise and admissions.
o Coordinate rentals of the Museum’s traveling exhibits.
● Other Duties
o Work with vendors, schedule appointments, and assist with maintenance agreements.
o Coordinate regular tracking and purchasing of inventory for the museum store, including
conducting end-of-year merchandise inventory.
o Other duties as assigned
How to Apply
Please send a cover letter, resume, and three references to search@blackiowa.org. This position is open
until lled. For more information about the Museum, visit our website at blackiowa.org. Please direct
questions to search@blackiowa.org.
To apply for this job please visit blackiowa.org.